WHISPIT PRIVACY POLICY

Effective Date: 11/07/2025
Last Updated: 11/07/2025

1. INTRODUCTION

Whipapps LLC ("Company", "we" or "us") operates the Whispit mobile application ("App"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our App.

By using Whispit, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with this Privacy Policy, please do not use the App.

2. INFORMATION WE COLLECT

2.1 Voice Recordings and Audio Data

  • Voice Recordings: We collect audio recordings that you create using the App
  • Transcribed Text: We process your voice recordings to generate text transcriptions using third-party transcription services
  • Recording Metadata: Information about your recordings such as creation date, duration, file size, and user-assigned titles or tags

2.2 Personal Information

  • Account Information: Email address, username, and account preferences
  • Device Information: Device type, operating system version, device identifiers, and app version
  • Usage Data: How you interact with the App, features used, and session duration

2.3 Technical Information

  • Log Data: Information automatically collected when you use the App, including IP address, access times, and error logs
  • App Analytics: Usage patterns, feature adoption, and performance metrics
  • Crash Reports: Technical information about app crashes to improve stability

2.4 Subscription and Payment Information

  • Payment Data: Processed through App Store or Google Play (we do not directly collect payment card information)
  • Subscription Status: Current plan, billing cycle, and subscription history

3. HOW WE USE YOUR INFORMATION

3.1 Primary Purposes

  • Service Provision: To provide voice recording and transcription services
  • Data Processing: To transcribe your voice recordings into text using automated technology
  • Account Management: To create and manage your user account
  • Feature Delivery: To provide both free and premium features based on your subscription

3.2 Service Improvement

  • App Enhancement: To improve App functionality, user experience, and performance
  • Analytics: To understand usage patterns and optimize features
  • Technical Support: To provide customer support and troubleshoot issues
  • Quality Assurance: To maintain and improve transcription accuracy

3.3 Communication

  • Service Updates: To notify you about App updates, new features, or service changes
  • Support Communication: To respond to your inquiries and provide assistance
  • Legal Notices: To send important legal or policy updates

4. THIRD-PARTY SERVICES

4.1 Transcription Services

  • We use third-party transcription services to convert your voice recordings to text
  • Your audio data may be processed by these services to provide transcription functionality
  • These services are bound by contractual obligations to protect your data

4.2 Cloud Storage Providers

  • We use third-party cloud storage services to store your recordings and transcriptions
  • Your data may be stored on servers operated by these providers
  • Storage providers are selected based on their security standards and data protection practices

4.3 Analytics and Performance

  • We may use third-party analytics services to understand App usage and performance
  • These services may collect anonymized or aggregated data about App usage

4.4 Third-Party Responsibilities

  • We carefully select third-party providers based on their privacy and security practices
  • Third-party services are subject to their own privacy policies
  • We are not responsible for the privacy practices of third-party service providers

5. DATA STORAGE AND LOCATION

5.1 Storage Methods

  • Local Storage: Some data may be stored locally on your mobile device
  • Cloud Storage: Data may be stored on secure cloud servers operated by us or our third-party providers
  • Backup Storage: Data may be backed up to ensure service reliability and data recovery

5.2 Data Location

  • Your data may be stored and processed in various countries where our service providers operate
  • We ensure that international data transfers comply with applicable data protection laws
  • Appropriate safeguards are in place to protect your data regardless of location

5.3 Data Security

  • We implement industry-standard security measures to protect your data
  • Data is encrypted in transit and at rest where technically feasible
  • Access to your data is restricted to authorized personnel only

6. DATA RETENTION

6.1 Retention Period

  • No Fixed Period: We do not have a predefined period for storing your data
  • User Control: You have full control over your data retention through deletion options
  • Account Data: Data associated with your account is retained until you delete your account

6.2 Data Deletion

  • Individual Items: You can delete individual voice recordings and transcriptions at any time
  • Account Deletion: You can delete your entire account and associated data through App settings
  • Complete Removal: Upon account deletion, your data will be removed from our active systems

6.3 Backup Retention

  • Some data may remain in system backups for a limited time after deletion
  • Backup data is automatically purged according to our data retention schedule
  • Backup data is securely stored and not accessible for normal operations

7. YOUR PRIVACY RIGHTS

7.1 Access and Control

  • Data Access: You can access your personal data through the App
  • Correction: You can correct inaccurate personal information
  • Deletion: You can delete your data and account at any time

7.4 Exercising Your Rights

  • Through the App: Many rights can be exercised directly through App settings
  • Contact Us: Email [email protected] for assistance with privacy requests
  • Response Time: We will respond to requests within the timeframes required by applicable law

8. CHILDREN'S PRIVACY

8.1 Age Restrictions

  • The App is not intended for children under 13 years of age
  • We do not knowingly collect personal information from children under 13
  • If we discover we have collected information from a child under 13, we will delete it immediately

8.2 Parental Notice

  • If you believe your child has provided us with personal information, please contact us
  • We will take steps to verify the request and delete the information if appropriate

9. DATA SHARING AND DISCLOSURE

9.1 We Do Not Sell Your Data

  • We do not sell, rent, or trade your personal information to third parties for monetary consideration
  • Your voice recordings and transcriptions are not shared for commercial purposes

9.2 Limited Sharing

We may share your information only in the following circumstances:

  • Service Providers: With third-party services that help us operate the App
  • Legal Requirements: When required by law, court order, or regulatory authority
  • Safety and Security: To protect our rights, property, or safety, or that of our users
  • Business Transfer: In connection with a merger, acquisition, or sale of assets (with user notification)

9.3 Anonymized Data

  • We may use anonymized or aggregated data for research, analytics, or business purposes
  • This data cannot be used to identify individual users

10. INTERNATIONAL DATA TRANSFERS

10.1 Cross-Border Processing

  • Your data may be transferred to and processed in countries other than your country of residence
  • We ensure adequate protection for international data transfers

10.2 Safeguards

  • We implement appropriate safeguards for international transfers, including:
    • Standard contractual clauses
    • Adequacy decisions by relevant authorities
    • Other legally recognized transfer mechanisms

11. DATA SECURITY

11.1 Security Measures

  • Encryption: Data is encrypted in transit and at rest where technically feasible
  • Access Controls: Strict access controls limit who can access your data
  • Regular Audits: We regularly review and update our security practices
  • Incident Response: We have procedures in place to respond to security incidents

11.2 Limitations

  • No method of transmission or storage is 100% secure
  • We cannot guarantee absolute security of your information
  • You are responsible for keeping your account credentials secure

12. COOKIES AND TRACKING

12.1 Mobile App Data

  • As a mobile app, we do not use traditional web cookies
  • We may use mobile identifiers and local storage for app functionality
  • These technologies help us provide and improve our services

12.2 Analytics

  • We may use analytics tools to understand app usage
  • You may be able to opt-out of analytics tracking through device settings

13. UPDATES TO THIS PRIVACY POLICY

13.1 Policy Changes

  • We may update this Privacy Policy from time to time
  • Material changes will be communicated through the App or via email
  • The "Last Updated" date will reflect when changes were made

13.2 Continued Use

  • Your continued use of the App after policy changes constitutes acceptance
  • If you do not agree with updated terms, you should stop using the App

14. CONTACT INFORMATION

14.1 Privacy Questions

If you have questions about this Privacy Policy or our privacy practices, please contact us:

Whipapps LLC Email: [email protected]
Subject Line: Privacy Policy Inquiry

14.3 Regulatory Authorities

You have the right to lodge a complaint with a supervisory authority if you believe our processing of your personal data violates applicable law.

This Privacy Policy governs your use of Whispit and explains how we handle your personal information. Please read it carefully and contact us if you have any questions.